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Clinical Trials Management Resource in Northbrook, IL at Collabera

Date Posted: 12/10/2018

Job Snapshot

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    Not Specified
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Job Description

This position is responsible for providing administrative and drafting support of simple contracts, amendments, work orders, change orders and power of attorney forms, including responsibility for the distribution/collection/review/tracking of those documents and sending of documents to the appropriate contractor/vendor/site. Responsibilities shall also include performing complex and confidential administrative duties requiring considerable discretion and independent judgment, maintenance and administration of several document management systems and databases, maintaining contract files in accordance with corporate record retention policies, as applicable. Support departmental tools and system improvement initiatives. 

Essential Job Responsibilities: 
• Assists with the drafting of simple legal documents based upon pre-approved templates under supervision 
• Administers organizational correspondence control, including distribution of agreements and other legal documents to other parties, may also assist in drafting complex confidential correspondence. 
• Support departmental tools and system improvement initiatives. 
• Assists partners, other departments and stakeholders, or others with general information on behalf of the manager and members of PRSM. 
• Acts as an information source on organizational policies and procedures. 
• Proactively gathers, compiles, analyzes and reports information relevant to departmental needs and projects. 
• Provides documents from internal clients, tracking status and facilitating resolution of outstanding documents, arrange signing of agreements 
• Reviews, finalize and processes executed contracts, work orders, amendments, and change orders that are received from contractors, sites, and vendors to verify completed signatures and to notate any changes made from the final draft. 
• Set up and organizes legalization of the documents, as requested. 
• Responsible for the administration of, filing systems, including update of various contract databases and tracking tools (e.g. Ariba, Team Connect, SharePoint and others) in accordance with records management policies. 
• May assist in developing, implementing, and monitoring processes and procedures. 
• As required upon execution of clinical trial agreements, enters study budget information into payment system for payment administration, ensuring appropriate classification of fees. 
• Other duties as assigned 

Organizational Context: 
• Reports to Associate Director, Portfolio Relationship & Sourcing Management 

Job Requirements

Required Experience 
Clinical trial development experience 
Project Management Experience 2-5 Years Required 
• Bachelor’s Degree 
• Strong attention to detail. 
• Ability to work independently, with limited direction. 
• Ability to manage projects to completion. Must independently perform multiple tasks and successfully complete individual projects or assignments. 
• Must be a good “team player” who enjoys working in a group setting. 
• Excellent interpersonal, oral and written communication skills required. 
• Ability to handle a fast paced work environment with competing priorities. 
• Experienced computer literacy, including MS Office Suite, Excel. 
• Must be self-motivated and conscious of both the quality and timeliness of the work completed. 
• Ability to maintain confidential information. 
• Ability to work with multiple departments, demonstrating understanding of functions and developing appropriate contacts and relationships to support corporate communications function. 
• Ability to identify, organize and work with informational details under general policy framework. 
• Must demonstrate ability to manage timelines and provide high level of project coordination. 
• Demonstrated ability to determine best course of action based on operational direction and make effective course corrections to meet objectives. 
• Reading and writing fluency in English